Expense Reimbursement Form

This form must be filled out before QAAW Board of Directors will issue cheques. Receipts must be received, in person, by a QAAW Board Member, a show's Producer, or the Bookkeeper for QAAW. Once you fill out this form and submit your receipts, a QAAW representative will verify the claim and issue a cheque.

Cheques will be issued once receipts and expense forms are received and approved.

Please fill out all information. Forms without complete information may not be accepted for reimbursement.

Please note: if you have bought something in bulk (paint, material, nails, etc), any and all unused product belongs to QAAW and must be returned as such to a QAAW representative as listed above. We cannot issue cheques for full amounts of bulk product without receipt of the unused product.

Thank you for your continued support of Quick As A Wink Theatre Society. We could not exist without the hard work and dedication of our volunteers.

There are two forms you can choose from: one is for Production Related Expenses (the shows themselves for costumes, props, sets, etc), and the other is for General Expenses (mainly used by Board Members, Committee Chairs, and Employees for committee/special event related expenses).

Expense Reimbursement Form - Productions

Personal Information

Name

First Name

Last Name

Email Address

Phone Number

(###)

###

####

Total of All Receipts

What is the total of ALL receipts (including taxes) to be reimbursed?

This will be the amount your cheque is written for.

Account #1

What line account are these charges being expensed to?

You can choose another account below.

**if other (above) please type what these expenses are for

What is the amount (before tax) of all expenses associated with the above account selection?

For example, if you chose Costumes, above, add up all costume charges from receipts (do not calculate tax) and enter the one total here. If you also have Props receipts, move to the next section and repeat.

Account #2 (skip if all expenses are listed in Account #1)

What line account are these charges being expensed to?

Continuing the above example, this is where you would choose Props and enter the totals for Props. If you only had Costume expenses, skip this and all other sections.

**if other (above) please type what these expenses are for

What is the amount (before tax) of all expenses associated with the above account selection?

Account #3 (Skip if all expenses are listed in Accounts #1 and/or #2)

What line account are these charges being expensed to?

**if other (above) please type what these expenses are for

What is the amount (before tax) of all expenses associated with the above account selection?

Taxes

Please list total of ALL taxes accounted for on this form.

Note: by this point, adding up all expenses and this tax number should equal the first number you provided as the total of ALL receipts after taxes. If it does not, please check the submission for errors.

Agreements

Reimbursement Period

I understand that I will receive reimbursement for the above listed expenses after both this form and receipts are provided to the producer of my project.

Budget Responsibility

All expenses should be within the budget provided by my producer and have been approved as part of my role in the production.

Approval of Expenses

I understand that previously unapproved expenses may not be reimbursed. This does not mean the producer has approved each item, but that I am approved to purchase, within budget, items necessary for me to complete my tasks as part of the production team.

Expense Reimbursement Form - General

Name

First Name

Last Name

Email Address

Phone

(###)

###

####

Total of All Receipts

What is the total of ALL receipts (including taxes) to be reimbursed?

This will be the amount your cheque is written for.

Account #1

What line account are these charges being expensed to?

You can choose another account below if more than one project or type of expense is being recorded.

**if other (above) please type what these expenses are for

What is the amount (before tax) of all expenses associated with the above account selection?

For example, if you chose Building and Assets Expense - Workshop Supplies, above, add up all Workshop Supplies charges from receipts (do not calculate tax) and enter the one total here. If you also have Artistic Committee receipts, move to the next section and repeat.

Account #2 (skip if all expenses are listed in Account #1)

What line account are these charges being expensed to?

Continuing the above example, this is where you would choose Artistic Committee Expenses and enter those totals. If you only had Workshop Supplies expenses, skip this and all other sections.

**if other (above) please type what these expenses are for

What is the amount (before tax) of all expenses associated with the above account selection?

Account #3 (skip if all expenses are listed in Accounts #1 and/or #2)

What line account are these charges being expensed to?

**if other (above) please type what these expenses are for

What is the amount (before tax) of all expenses associated with the above account selection?

Taxes

Please list total of ALL taxes accounted for on this form.

Note: by this point, adding up all expenses and this tax total should equal the first number you provided as the total of ALL receipts. If it does not, please check the submission for errors.

Agreements

Reimbursement Period

I understand that I will receive reimbursement for the above listed expenses after both this form and the receipts are provided to the bookkeeper or Treasurer.

Budget Responsibility

All expenses should be within the budget provided by the Board of Directors or my supervisor and have been approved as part of my role within the committee.

Approval of Expenses

I understand that previously unapproved expenses may not be reimbursed. This does not mean the Board has approved each item, but that I am approved to purchase, within budget, items necessary for me to complete my tasks as part of the committee.

Quick As A Wink Theatre Society

Quick As A Wink Theatre Society

Expense Reimbursement Form

Quick As A Wink Theatre Society

Expense Reimbursement Form

Quick As A Wink Theatre Society

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